Privacy Policy

Your privacy matters to us. This policy explains how Novaria collects, uses, and protects your personal information when you use our investment guidance services.

Effective Date: January 15, 2025 | Last Updated: January 15, 2025

1 Information We Collect

We collect information you provide directly to us when using our investment guidance platform. This includes personal details necessary for providing our services and ensuring compliance with Belgian financial regulations.

Data Type Purpose Legal Basis
Contact Information Service delivery and communication Contract performance
Financial Profile Data Personalized investment guidance Legitimate interest
Usage Analytics Platform improvement Legitimate interest
Identity Verification Regulatory compliance Legal obligation

Automatic Data Collection: Our systems automatically log certain information when you visit our platform, including IP addresses, browser types, and interaction patterns. This helps us maintain security and improve our services.

2 How We Use Your Information

We use your personal information primarily to deliver our investment guidance services and maintain a secure platform. Our usage is always proportional and limited to what's necessary for providing value to you.

  • Provide personalized investment education and guidance materials
  • Send important updates about market conditions and regulatory changes
  • Verify your identity in accordance with Belgian financial regulations
  • Improve our platform based on user behavior and feedback
  • Respond to your inquiries and provide customer support
  • Detect and prevent fraudulent activities or security breaches
  • Comply with legal obligations under Belgian and EU law

We never sell your personal information to third parties or use it for purposes unrelated to our investment guidance services. Any marketing communications we send are directly related to financial education and can be unsubscribed from at any time.

3 Data Sharing and Third Parties

We maintain strict control over your personal information and only share it when necessary for service delivery or legal compliance. Our approach prioritizes your privacy while ensuring we can provide comprehensive investment guidance.

Service Providers: We work with carefully selected third-party providers for technical infrastructure, payment processing, and compliance verification. These providers are bound by strict data protection agreements and can only process your data for specified purposes.

In certain circumstances, we may disclose your information:

  • To comply with legal obligations or respond to valid legal requests
  • To protect our rights, property, or the safety of our users
  • In connection with a business merger, acquisition, or asset sale (with notice)
  • With your explicit consent for specific purposes

We do not engage in data brokerage or share information with marketing companies unrelated to financial services. Our partnerships are transparent and focused on enhancing your investment learning experience.

4 Your Rights Under GDPR

As a Belgian resident, you have comprehensive rights regarding your personal data under the General Data Protection Regulation. We've designed our systems to make exercising these rights straightforward and efficient.

Access & Portability
Request a copy of all personal data we hold about you in a structured, machine-readable format.
Rectification
Correct any inaccurate or incomplete personal information in your account.
Erasure
Request deletion of your personal data when no longer necessary for our services.
Processing Restrictions
Limit how we process your data in specific circumstances while maintaining your account.

To exercise any of these rights, contact us at [email protected] with your request. We typically respond within 30 days and never charge fees for legitimate requests. If you're unsatisfied with our response, you can lodge a complaint with the Belgian Data Protection Authority.

5 Data Security and Retention

We implement enterprise-grade security measures to protect your personal information from unauthorized access, alteration, or destruction. Our security practices are regularly audited and updated to address emerging threats.

Security Measures: We use encryption for data in transit and at rest, multi-factor authentication for account access, regular security monitoring, and restricted access controls for our team members.

We retain your personal information only as long as necessary to provide our services or comply with legal obligations. Specific retention periods include:

  • Account information: Maintained during active use plus 7 years after closure
  • Communication records: Stored for 3 years for service quality purposes
  • Financial profile data: Kept for 5 years to comply with Belgian regulations
  • Usage analytics: Aggregated and anonymized after 2 years

When data reaches its retention limit, we securely delete or anonymize it according to industry best practices. You can request earlier deletion in most circumstances by contacting our privacy team.

6 Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience and provide personalized content. We believe in transparency about these technologies and give you control over their use.

We use several types of cookies:

  • Essential cookies: Required for basic website functionality and security
  • Performance cookies: Help us understand how you use our site to make improvements
  • Preference cookies: Remember your settings and personalization choices
  • Marketing cookies: Used to show relevant financial education content

You can manage your cookie preferences through your browser settings or our cookie consent tool. Disabling certain cookies may limit some website features, but won't prevent you from accessing our core investment guidance services.

7 International Data Transfers

While we primarily process data within the European Union, some of our service providers may be located outside the EEA. We ensure that any international transfers comply with GDPR requirements and maintain your data protection rights.

When we transfer data internationally, we use:

  • European Commission adequacy decisions for approved countries
  • Standard contractual clauses approved by EU authorities
  • Binding corporate rules for multinational service providers
  • Specific derogations only when legally permitted and necessary

We regularly review our international partners to ensure they maintain appropriate data protection standards. You can request specific information about data transfers affecting your personal information by contacting our privacy team.

8 Changes to This Policy

We periodically update this privacy policy to reflect changes in our services, legal requirements, or data processing practices. We believe in keeping you informed about how these changes might affect you.

Notification Process: For significant changes that affect your rights or how we use your data, we'll notify you via email and through prominent notices on our platform at least 30 days before the changes take effect.

Minor updates, such as clarifications or contact information changes, will be posted directly to this page with an updated effective date. We encourage you to review this policy periodically, especially before sharing additional personal information with us.

Continued use of our services after policy changes indicates your acceptance of the updated terms. If you disagree with any changes, you can close your account or contact us to discuss your concerns.

Privacy Questions or Concerns?

Our privacy team is available to address any questions about this policy or how we handle your personal information.

Email: [email protected]
Phone: +32 92 26 52 73
Address: Rue des Gardes 2/013, 6000 Charleroi, Belgium